BetrSichV §14 Documentation
Digital Documentation for your Equipment Structured and Always Traceable
- Inspection and maintenance documentation (BetrSichV §14 in focus).
- Manuals, certificates, and logs centralized per equipment.
- QR-code access at the equipment – no app installation.
When inspection reports are missing, it gets critical
During an audit or in an emergency, audit documentation must be immediately available. In many companies, however, it is scattered across folders, Excel spreadsheets, or separate systems - incomplete or impossible to find.
Inspection reports are missing
Important documents like manuals, certificates, and reports are missing or can only be found with great effort.
Inspection deadlines are forgotten
Maintenance and inspection intervals are forgotten in everyday life, failures are the consequence.
No complete history
If your history is scattered across folders, diagnosing recurring issues is guesswork. You can’t track trends or stay audit-ready with fragmented logs.
Information not available at the work floor
Information is not directly accessible at the equipment, time is lost.
3 Simple Steps to Comprehensive and Always Accessible Documentation
Without complex setup: In a few steps, you can record your equipment, structure your documentation and have all inspection reports directly at the workplace available.
Digitally record your equipment
Create a digital profile for each machine or equipment with all relevant data, documents and inspection intervals.
Attach QR codes directly to the machine
Each machine receives a unique QR code for direct access to all inspection and maintenance data on site.
Scan and access inspection reports directly on site
Simply scan the QR code to instantly access inspection reports, maintenance plans and documents – right from the workplace.
What gets documented?
All relevant information for your machines and equipment is captured in one place—structured, traceable, and available whenever you need it.
Inspection records and evidence
Results from initial, recurring, and exceptional inspections, including date, inspector, outcome, and next due date.
Maintenance and upkeep
Work performed, repairs, and measures taken, with a full history of activities over time.
Documents and technical files
Manuals, certificates, drawings, and other files stored with the relevant equipment.
Photos and attachments
Images of damage, components, or inspections, plus supporting files for clearer traceability.
Changes and history
Entries are recorded with timestamps and attribution so activity on each asset stays understandable over time.
That produces documentation that fits daily operations and is ready when you need it for an inspection or audit.
All you need for comprehensive inspection and maintenance documentation
Every function is designed to keep your inspection and maintenance documentation complete, traceable, and always available.
QR Code Access
Access all inspection and maintenance data directly on site with a QR code - no search required.
Automatic inspection deadline monitoring
Keep inspection and maintenance intervals in view and get reminders in time.
Documentation with photos and attachments
Each entry is recorded with images, documents and a timestamp for a complete history.
Clear responsibilities in the team
Employees record inspections and maintenance, while roles and permissions are centrally controlled.
All documents centrally available
Store manuals, certificates, drawings, and technical documents with each equipment. Organize everything in one central location.
Inspection reports on demand
Generate structured reports for internal inspections or external audits quickly and export them.
Direct access to the equipment without any detour
EquipPanel is optimized for direct access to the machine and equipment. Scan a QR code to instantly access all inspection and maintenance data - no search and no switch to the office.
- Runs on any smartphone or tablet - no installation required
- Operable with gloves and in harsh environments
- Quick entry and direct access at the machine
For maintenance and production leads who live on the shop floor
EquipPanel helps teams keep inspection and maintenance documentation structured and traceable at the asset—so people find records faster. It supports your documentation workflow; inspections and legal responsibility stay with your organization.
Workshops & manufacturing
Bring manuals, certificates, and inspection and maintenance records together per machine. See due dates in context and scan a QR code at the asset for the same view your office sees.
- Inspection and maintenance documentation in one place
- Maintenance scheduling and due-date visibility
- Documents and logs at the machine via QR
Maintenance & service teams
Give technicians one timeline and record set across customer sites or internal assets—less copying from spreadsheets into tickets, clearer handover to operations.
- Shared schedules and reminders across assets
- Equipment status in one view
- Mobile-first logs with attachments
Labs & research
Track calibration cycles and keep certificates and SOPs where people work. QR access at the bench reduces time spent searching shared drives or binders.
- Calibration reminders
- Digital SOP and certificate storage
- Structured, traceable activity logs
Makerspaces & fab labs
Share equipment status and basic instructions with members. QR codes give quick access to tutorials, safety notes, and who to contact when something looks off.
- Status check via scan
- Member roles and permissions
- Simple issue reporting with context
Self-serve software or supported setup on your site
Start with a free account at your own pace, or talk to us about hands-on help to digitize existing records, structure files per asset, and brief your team. Either path uses the same platform for structured inspection and maintenance documentation—inspections and legal responsibility remain with your organization.
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Inspection and maintenance records, finally in one place
Open a free account and start documenting at the asset—or contact us for implementation support on your shop floor. No credit card for the free plan.
Paid plans include a trial with full features. Billing starts after the trial if you continue—cancel before then at no cost. Card required for paid trials.
Made in Stuttgart. We run the service with structured documentation and GDPR-oriented data handling in mind.
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